HIPAA Compliant Email Providers

LuxSci HIPAA Compliant Email

What HIPAA compliant email providers do is turning an insecure communication method into something secure and potentially HIPAA compliant. Please be sure you have read this full in-depth article first: HIPAA Compliant Email Explained were you learn more about the potential risks and benefits of combining HIPAA and email.

On this page you will find the complete list of HIPAA compliant email providers. There are more email providers of course, but not all of them are up capable of offering a HIPAA compliant email solution that stands the test by providing excellent HIPAA email encryption.

The companies listed offer outsourced HIPAA compliant email without the need to host anything on your own infrastructure. This type of arrangement makes them a business partner for which they need to sign a Business Associate Agreement (BAA). All of the providers in this list meet the HIPAA requirements and are willing to sign a BAA so you can be assured of full HIPAA email compliance.

CE's (covered entities) should outsource to providers who advertise to be HIPAA compliant email hosting providers and also those that are willing to provide signature to a HIPAA required Business Associate Agreement (BAA). Even then, the responsibility falls upon a CE to engage some method of risk analysis to ensure that a chosen cloud storage provider is compliant with all of the
requirements of HIPAA.

Jacco Blankenspoor

Managing Editor HIPAA HQ

Many hosting companies offer HIPAA compliant email as an addition to their HIPAA compliant hosting packages which you can find in our full list of HIPAA compliant hosting providers. But there are also a few specialised HIPAA compliant email providers who offer just that, email. I listed these below, along with a link to the relevant product information.

The Full List of HIPAA Compliant Hosting Providers

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Recommended Provider: LuxSci

LuxSci focuses on one thing: Secure, comprehensive and flexible  HIPAA-compliant solutions. Thousands of clients, from small offices to large healthcare networks trust LuxSci for:
- Protection from malicious email
- Reliable & secure email, hosting, and forms
- Large-scale HIPAA-compliant email sending
- Compatibility with GSuite and Office 365
- Easy deployment… and US based support!
Whether you need to send a few emails or millions, LuxSci is customizable for organizations of every size and scope. They will sign a BAA & also offer a  30-day free trial to test their HIPAA compliant email and their other services such as SecureForm. If you’re responsible for HIPAA Compliance, LuxSci is the responsible choice.

LuxSci’s solutions uniquely enable you to dial in the level of security and features needed to match your particular business requirements. Package pricing is based on the exact details of your custom package. Packages start at $50/month.

hushmail logo
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Hushmail Pricing

Hushmail for Healthcare offers several plans to fit your needs. Email and web forms plans start at $9.99 $8.99/month. Email, web forms, and e-signature plans start at $19.99 $17.99/month. All plans are HIPAA compliant and include a signed Business Associate Agreement.

One convenient, all-inclusive HIPAA compliant email, web forms, and e-signature solution, with or without your own domain.

Special Deal: Sign-up through HIPAA HQ to get a lifetime discount of 10% per month!

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NeoCertified Pricing

NeoCertfied offers one convenient, all-inclusive HIPAA compliant email solution;

  • Premium HIPAA compliant email: $99 per year, per mailbox, no account minimum.
  • Non-profit HIPAA compliant email: $59 per year, per mailbox, no account minimum

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Atlantic Pricing

Atlantic offers HIPAA compliant email as part of their HIPAA compliant hosting solution. Please contact Atlantic for more information.

E-Book: HIPAA Fundamentals

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Microsoft Office 365 Pricing

Microsoft offers both a basic HIPAA compliant email solution, without the Office apps, as a very affordable plan with their full range of products:

Microsoft offers a discount when paying annually.

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G Suite Gmail Pricing

Sign up for a Free 14 day Trial of Gmail and G SuiteGoogle G Suite starts at only $6 /mailbox per month with no minimum number of mailboxes.

For a limited time, you can also save 20% off your first year of G Suite Basic or G Suite Business by adding a promo code into the Billing area of your Admin Console after you have signed up for your account.

G Suite Promo Codes:

Google offers the following HIPAA compliant email solutions:

  • G Suite Basic HIPAA compliant email: $6 per month, per mailbox, no account minimum.
  • G Suite Business HIPAA compliant email, with archiving: $12 per month, per mailbox, no account minimum.
  • Enterprise G Suite HIPAA compliant email, with archiving and data loss prevention: $25 per month, per mailbox, no account minimum

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Aspida Pricing

Aspida offers a convenient, all-inclusive HIPAA compliant email solution, with or without your own domain:

  • Premium HIPAA compliant email, with retention, without domain name: $10 per month, per mailbox, no account minimum.
  • Premium HIPAA compliant email, with retention, with your own domain name: $15 per month, per mailbox, no account minimum.
  • Small practice HIPAA compliant email: $2,10 per month, per mailbox, for 1-4 accounts.

Special offer: Try the first three months for $3! Aspida offers a 30 day money back guarantee, month to month contracts and risk free cancellation!
Use HIPAAHQ in the “Promotional Code” box in the shopping cart.

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Paubox provides a seamless encryption experience for users and works with most email platforms, including Office 365, Google Apps, Lotus Notes, and Microsoft Exchange. Instead of extra buttons to press, passwords to remember, or encryption keys to exchange, Paubox allows you to write and send emails as normal from your desktop, tablet or mobile device and encrypts all outbound and inbound messages for you in the background.

The full Paubox HIPAA Encrypted Email solution includes:

  • 100% HIPAA compliant with BAA included on all paid accounts.
  • Seamless encryption to prevent accidentally sending PHI over email.
  • Opportunistic In-bound encryption, phishing protection, virus scanning, and spam filtering.
  • Free 1 GB 256-bit AES encrypted file sharing account.
  • Free trial available.

Pricing starts at $30 /mailbox per month for their all-inclusive solution, with no minimum number of mailboxes.

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MailHippo is a HIPAA Compliant email provider that lets you use your current email address to send and receive secure messages. Using a secure portal, users simply send and receive message in the encrypted portal and the recipient gets a notification that a new message is waiting for them.

MailHippo offers managed services on their private servers and include 24/7 support and a signed BAA. There are no account minimums and they even offer a free trial. You can signup for a free beta account or choose to signup for an account for $6.95 per month.

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MD Office Mail

MDOfficeMail is a specialized email provider, offering only HIPAA compliant email and HIPAA compliant fax services (which works by email as well). MDOfficeMail comes with both desktop mail and webmail. They can be reach by phone or email, and even offer remote desktop support.

MDOfficeMail has the lowest pricing of all HIPAA compliant email providers in this list, but they got an impressive array of technologies to allow for HIPAA encryption. MDOfficeMail will provide a BAA and will help you in setting up their service.

Pricing starts at $2,10 /mailbox per month for basic email, with prices lowering when more accounts are ordered.

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Entrust is another provider focusing only on HIPAA and email combined with related services like file sending. They offer a very convenient process to make your email HIPAA secure. There’s even an option to further increase the security of your messages by using email encryption with passwords.

Entrust has a low-end pricing, but it still includes the ability to send secure files up to 2GB in size. Email Pros will sign a Business Associate Agreement (BAA) and help you reach full HIPAA email compliance.

Pricing starts at $3 /mailbox per month for basic email, but all plans have a 5-user account minimum.

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MaxMD Direct mdEmail

MaxMD is a company providing a range of secure healthcare communication solutions with HIPAA and email being the main component. Called Direct mdEmail, it can be integrated in various ways into your existing email configuration. If you would like further integration into specific application you can use their so called Encryption as a Service (EaaS).

Direct mdEmail by MaxMD is a custom solution so there’s no upfront pricing information available. Depending on your current or future needs MaxMD will work out a custom quote for you. Upon installation of their services they will provide a BAA.